Kai Vaughn

  1. Moss Adams Business Consultants Tips to boost cybersecurity
    As a line of defense, you can implement a series of measures to help protect your identity and mitigate potential security risks. It’s important to trust your instincts.

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    We’ve all been there: That moment when you find an e-mail from your bank asking you to click on a link to confirm your account information, or perhaps you discover that a sum of money was mysteriously wired from your account. An estimated 5 percent of adults in the United States falls victim to these kinds of crimes every year. While technology continues to evolve and change the way we lead our lives, cybercriminals are right in step with those changes and intensifying their efforts to access your data.

    Know what you’re up against and protect yourself this is the crux of cybersecurity. While we’re often reminded by financial institutions or security experts to fortify our information, the majority of us still don’t do it as methodically as we should, even when we know the alternative having your information stolen and exploited could be devastating. Malware, phishing, social engineering, and wire fraud are common tactics that criminals use to compromise a victim’s identity or login credentials. Some of these are more sophisticated than others. Let’s take a look:

    Malware is the use of malicious software to gain access to private computer systems and gather sensitive personal information, such as social security numbers, account numbers, passwords, and more. While malware can be inserted into a victim’s computer by various means, it often slips in when an unwary user clicks an unfamiliar link or opens an infected e-mail.

    Phishing is one of the most common tactics used by criminals to acquire sensitive personal information via e-mail. Often times, a criminal will masquerade as an entity with which a victim already has a financial relationship and attempt to solicit sensitive personal data from the unwitting recipient.

    Social engineering is a way for criminals to gain the trust of a victim over time through social and other electronic media and then manipulate that person into divulging confidential information.

    Wire fraud has been around much longer than some of today’s emerging data security threats, but it’s experiencing a resurgence. The most common scenario involves fraudulent money transfer requests by phone or electronically. Many times, a compromised e-mail account allows a fraudster to gain access to personal information.
    Last Post by kaivaughn il 11 Oct. 2016
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  2. Moss Adams Business Consultants Family Office
    Your family. Your goals. Your legacy. Rely on an advisor who understands the importance of each and how they work together.

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    Much like a business, a family seeks to continuously build, manage, and preserve its wealth. But to run smoothly and prosper financially, a household, like a business, requires proper budgeting, cash flow, and planning. In short, it requires a trusted advisor.

    We can help you fulfill that role, addressing your family’s complex needs in a customized way and bringing together a comprehensive set of integrated resources to help you reach your personal and family goals. With your interests and values as the foundation, we help you define and build your legacy across generations.

    Our family office services include:

    • Tax planning and preparation
    • Stock option planning
    • Estate planning
    • Personal financial planning*
    • Investment management and consulting*
    • Insurance management and consulting*
    • Bill paying
    • Household employee payroll
    • Bookkeeping
    • Cash flow and budgeting
    • Liquidity management*
    • Reporting and communication
    • Coordination of key advisors
    • Heir preparation counseling
    • Family vision and governance
    Last Post by kaivaughn il 10 Oct. 2016
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  3. Moss Adams Business Consultants Performance Audits
    Moss Adams offers comprehensive performance audit services designed to help you identify and overcome the critical challenges your organization faces.

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    When more is expected of your organization, lean on an advisor with a proven record and sensitivity to the public service environment in which you operate. Now more than ever, governments and not-for-profits are expected to demonstrate performance levels typically associated with businesses. As a result, boards, councils, and management teams have had to rethink how they operate and provide greater emphasis on continuous improvement, performance metrics, and return on investment.

    This makes strengthening performance by enhancing economy, efficiency, effectiveness, and transparency and reducing risk of vital importance to governmental entities and not-for-profits of all sizes and types. One of the key means of doing so is via a performance audit—a thorough examination of your operations, performed in accordance with Generally Accepted Government Auditing Standards, also known as Yellow Book standards.

    We’ve earned a 30-year-plus track record of delivering high value to our clients, working with them to collaboratively define an objective assessment tailored to their organization, operations, and community commitments. Indeed, we’ve generally been able to achieve a return on equity of 1:1 or more for our performance audits, and our recommended improvements have saved some of our clients well over $100,000 annually.

    The more than 30 professionals at the firm who provide performance audit services draw on best practices to develop solutions that are practical, achievable, and affordable, and we deliver results in a manner sensitive to the public service environment in which you operate.
    Last Post by kaivaughn il 7 Oct. 2016
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  4. Moss Adams Business Consultants Audits and Accounting
    A trusted advisor can help you address risks and steer clear of obstacles that could block the path to your organization’s goals and improve your bottom-line results along the way.

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    Achieving reliable financial reports and regulatory compliance. Navigating risks. Streamlining operations. Promoting stakeholder confidence. The benefits of a high-quality internal audit are limitless especially when you secure yours from a firm with deep industry experience, exposure to hundreds of organizations, dedicated professionals, bench strength, and proven methodologies.

    Whether you’re looking to establish an internal audit function, attain or maintain compliance with Sarbanes-Oxley Section 404 (SOX 404) or government contracts, mitigate your risk of fraud, or gain an overall assessment of your internal controls, you can count on Moss Adams for reliable and timely business solutions.

    We’ve helped organizations nationwide and across industries to establish internal control structures, create an internal audit function or improve an existing one, and maintain regulatory compliance. We provide ongoing education as regulations and public perceptions change. We are trusted advisors for management and boards. External auditors can be confident in our work and its results. Let Moss Adams be a turnkey solution for your organization.
    Last Post by kaivaughn il 6 Oct. 2016
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  5. Axia Consultants: Tips for attending exhibitions
    To get the most out of an exhibition - plan what you are going to do before, during and after attending.

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    Before the exhibition

    1. Draw up a list of objectives for visiting the exhibition. Define what you wish to achieve eg to get an overview of certain types of software, see the latest software functionality, or to meet certain vendors.

    2. Plan your visit. Make a shortlist of exhibitors, vendor demonstrations, educational or other sessions you wish to see. Don’t consider spending all day in vendor software demonstrations - they may end up sounding and looking alike and you may end up being totally confused. Plan a balance of visiting stands, meeting vendors, discussing your requirements, as well as attending demonstrations.

    3. Mark the locations of the stands / demonstrations you wish to see on an exhibition layout planner so you know your way around the exhibition floor and can save time / avoid getting lost when you are there.

    4. Attending with colleagues can help to determine which software to investigate further. However, plan in advance who is attending, who shall see what and when. Aim to cover all items, with colleagues splitting up to cover different parts of the exhibition.

    5. Determine how you will get to the exhibition - so that you arrive on time and are able to complete everything. If you are attending for more than one day and need overnight accommodation, book well in advance of the date(s) required.

    At the exhibition

    6. Follow your visit plan. Ensure you cover the areas you wish to see. Don’t get side-tracked once at the exhibition - you can use any time left over at the end to visit other stands which look interesting.

    7. If attending with colleagues - use the opportunity to quickly obtain a large amount of information and to network / create new contacts for later use. Work the exhibition - don’t just stay together or treat as a day out of the office!

    8. Take a copy of your outline system requirements* with you - to refer to and / or raise key points with vendors / exhibitors.

    9. Take plenty of business cards - to hand out to exhibitors and to save filling in their forms with your details.

    10. Take a pen and small note pad for jotting down key items, demonstration notes, points of interest, contacts etc.

    11. Attending exhibitions can be tiring. They can be hot (particularly in poorly ventilated demonstration rooms) and you may do a lot of walking. Be prepared - wear comfortable clothing and take regular refreshments throughout the day.


    After the exhibition

    12. Review the information you have obtained and write up notes / ideas as applicable. Discuss with colleagues. Then determine which software vendors you wish to follow up on and investigate ...

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    Last Post by kaivaughn il 14 July 2016
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  6. Axia Consultants: Accounting technology conferences and expo
    There are many benefits of attending an accounting technology event - especially if you’re considering replacing your accounting software.

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    There are many benefits of attending an accounting technology event - especially if you’re considering replacing your accounting software. These include:

    • improving your knowledge of the accounting software market, the latest trends and what’s available
    • checking out a software vendor’s latest offerings- in a low-key, informal way
    • comparing multiple vendors quickly and efficiently, in just one day

    And it would be even more beneficial if you had details of what you need from your new accounting system. Gathering requirements and preparing a spec doesn’t have to be hard - the Accounting Software RFI/RFP Template can help you quickly and easily gather your requirements and prepare a requirements specification (and also a RFI and RFP).

    Clicking a link below, will take you to the event website, where you can obtain more details such as the expo or conference contents, who’s exhibiting, locations and whether it’s chargeable or free to attend.

    Although every attempt has been made to make the above calendar as accurate as possible, this cannot be guaranteed. For more details, contact the promoters directly.
    Last Post by kaivaughn il 7 July 2016
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  7. Axia Consultants: Making the final software decision
    If you have gone through all the software selection steps and carried out all the due diligence, it should be straight forward as to which software to purchase.



    Here is an easy process to follow to help you decide.

    Steps:

    1. Gather all the information for each potential vendor and prepare a summary of the key criteria for each.

    2. Bring your project team together to jointly review the information, the summaries, discuss the pros and cons of each of the potential vendor solutions.

    3. Then, jointly rank each of the vendors against your key criteria.

    Notes

    (i) Software functionality. Clearly the most important criteria, so focus on your key functional requirements and where the solution(s) from each vendor, differ from each other.

    (ii) Implementation. Even the best software will not work well, with a poor implementation. So you need to be very sure that you either have the skills, experience and resources on board, or can acquire these from the vendor, or other service providers, or by retraining existing employees.

    (iii) ROI (return on investment) / TCO (total costs of ownership). Re-check both calculations for 7 year time scale, for each vendor - as each vendor solution may have different benefits as well as different costs.

    (iv) Maintenance and support / SLA (Service Level Agreement). Be sure of what you are getting for your annual (or regular) payments, that it is appropriate and represents good value for money.

    (v) Software technology. Should be forward looking technology and either match that of your business or heading where you are heading. However, some forward looking technologies may be closer to where you are heading than others. (Solutions or vendors using old technology should have been removed at the RFI stage).

    (vi) The vendor. Their business strength, business and product direction, and how well you get on with the vendor are important. Equally, so is a process or arrangement to protect your investment in the software, should the vendor themselves be acquired or taken over by another organisation.

    (vii) In this example, we’ve included 6 key criteria for the project as a whole. You may have more criteria and may also wish to use some form of weighting and scoring rather than simple ranking. If so, amend your table accordingly.
    Last Post by kaivaughn il 4 July 2016
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  8. Axia Consultants Accounting software trends
    If you are about to select new accounting software and need to specify a full list of requirements, then visit the Accounting Software RFI/RFP Template which lists thousands of criteria.



    The continued growth of web-based and web-enabled Accounting Software and systems, including:

    • Cloud computing / SaaS - wholly online accounting software
    • Hosted or combined online / on-premise accounting software services and systems (and the beginning of the reduction of solely on-premise accounting software)
    • Web services, web support
    • e-procurement, e-commerce, e-expenses systems and electronic payment integrated within accounting software
    • Web interfaces from 3rd party web-based systems such as e-expenses
    • Workflow functionality integrated within accounting software
    • Improving analytics, business intelligence and reporting
    • e-filing for taxation returns
    • Enhanced security - online and offline

    Non-web Accounting Software trends - continued growth of:

    • Industry sector specific or vertical market solutions
    • Accounting software combined (or integrated) with specialised modules for industry specific needs / vertical markets (and the reduction of generic accounting systems)
    • Integration with other associated accounting software modules eg CRM (and the consequent reduction of stand-alone accounting systems)
    • Improved integration with 3rd party software
    • Seamless integration with 3rd party office products eg Excel, Word
    • Software scalability
    • Functionality and features added to accounting software
    • Accounting software suitable for large organisations, redesigned for medium and smaller sized businesses. And conversely accounting software that is suitable for small / medium sized businesses, extended to be suitable for medium / larger size businesses
    • International functionality of accounting software - to support employees in multiple countries with multiple languages
    • Software customisation capabilities
    • Intuitive use of functionality / ease of use
    • Financial and accounting regulations
    • Using technology and workflow functionality to reduce operational accounts department costs
    • Faster software set up, implementation and upgrade time scales

    Accounting Software market trends - continued growth of:

    • Replacing existing systems with web-based accounting software and web-enabling activities and processes
    • Competition, especially in the mid-range Accounting / ERP software market
    • Accounting software market / vendor consolidation
    Last Post by kaivaughn il 1 July 2016
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  9. Axia Consultants Project initiation checklist
    How do you know the software will do what you need it to do? In reality, you need to determine your requirements and evaluate whether the software will meet these before you make a decision.

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    You’ve finally got board approval to select a new software system - then what? You’ve actually got to do it! So, here is a quick ‘project initiation checklist’ of 30 things to consider at this stage. If you can tick everything ‘yes’ - you’re ready to start!

    Project Initiation Checklist

    What is the software / system selection project?

    1. Has the project proposal been approved by the board without any changes to the proposal? Or if the board has made changes, can you manage these?
    2. Has sufficient funding been approved for the software selection phase?
    3. Are the project objectives still the same as within the proposal?
    4. Is the project scope (inclusions and exclusions), still the same as within the proposal?
    5. Are the project deliverables still the same as within the proposal?
    6. Have deliverables been defined for each stage within the software selection?
    7. Have acceptance criteria been defined for each deliverable?
    When will the project be undertaken?
    8. Have the start and completion dates been defined and agreed?
    9. Have dates for the key deliverables within the project been defined and agreed?

    Who is involved with the project?

    10. Provide names for:
    - project sponsor:
    - project manager:
    - project team:
    - key users:
    - user management (who are responsible for signing off the requirements and accepting the system selection deliverables):
    11. Have all the roles and responsibilities been defined?
    12. Have all the roles and responsibilities been communicated?
    13. Do all resources (involved) have sufficient time available for the project?
    14. Is project resourcing sufficient?
    15. Do all resources have sufficient knowledge / skills to undertake their part in the project?
    16. Have you prepared and issued a project organisational chart?
    17. Does everyone understand their role within the project?

    How will the project be carried out?

    18. Have you determined your project management / system selection methodology?
    19. Have you prepared a revised (or final) project plan / gantt chart?
    20. Are the responsibilities, milestones and deliverables clear?
    21. Has this been issued and discussed with all involved?
    22. Does everyone understand it?
    23. Have you purchased tools to help you document your business requirements / select your new system? eg Axia’s System Requirements & RFI/RFP Templates
    24. Have you set up project communications? eg planned regular (weekly) project meetings, defined an email list of other people to be kept informed?
    25. Have you set up an issues escalation process?
    26. Have you set up project monitoring? eg using a project management tool
    27. Have you defined quality standards and specified ...

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    Last Post by kaivaughn il 27 June 2016
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  10. Axia Consultants: Consulting profile
    Axia is an independent consultancy providing genuinely impartial advice and resources to help enterprises select and implement new Accounting, HR and Payroll systems.



    With skill backgrounds in Accounting, Payroll, HR, processes, project management and IT, we can rapidly contribute to time-critical projects by providing the expertise, focus and drive needed to meet key deadlines.

    Axia Philosophy

    Our philosophy is to involve client’s staff as much as possible, whilst providing the in-depth expertise. So client’s costs are minimised and all concerned obtain a complete understanding of the solution.

    We believe in providing outstanding quality and excellent value for money.

    We continuously aim to be responsive, flexible and provide personal attention to our client’s needs.

    For more information about Axia’s services visit: consulting services / system selection and shortlisting service / client case outlines / commendations
    Last Post by kaivaughn il 23 June 2016
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